How to receive a Police Record Check (PRC) / Vulnerable Sector Search (VSS/VSC) across Canada

If you are reading this article because you have just applied to join a group in your community as a Scouts Canada Volunteer, you’re in the right place!

  1. Important information about Police Record Checks/Vulnerable Sector Search (PRC/VSS) with Scouts Canada
  2. Where to receive a PRC/VSS and your Proof of Volunteerism letter
  3. What to do while you wait for your application to be processed
  4. How to submit your PRC/VSS when your results are received

Scouter transfers, returning from a break-in-service or moving to a new role FAQ

Child Abuse Registry check (CAR) - Manitoba and Nova Scotia

 

1. Important information about Police Record Checks/Vulnerable Sector Search (PRC/VSS) with Scouts Canada

There are several ways to receive this check, how you receive it depends on where you live. Some communities offer the option to complete this online and in-person, other communities only have one of these options available.

MyScouts lists this screening requirement as a Police Record Check and Vulnerable Sector Search or “PRC/VSS”. However, this check isn’t always called a Police Record Check with Vulnerable Sector Search specifically. The name varies by community. For example, in BC it’s called a Police Information Check - Vulnerable Sector (PIC -VS), in Toronto it’s called a Criminal Record & Judicial Matters Check (CRJMC), in other parts of Ontario it’s called a Vulnerable Sector Check etc...

Regardless of the specific title of your check, remember you need your check specifically for seeking roles with children (vulnerable sector). The common thread is the vulnerable sector check, the local check.

  • We do not accept police Record Checks completed through third-party organizations like CERTN
  • To be valid, your clear PRC/VSS must be received specifically for Scouts Canada, legally we cannot accept vulnerable sector checks requested for other organization.
  • Your clean check must be under 3 months old when it submitted to us.

 

2.  Where to receive a PRC/VSS with your Proof of Volunteerism letter

Select your province or territory

Prince Edward Island

Nova Scotia

Newfoundland and Labrador

New Brunswick

Québec

Ontario

Alberta

Manitoba

Saskatchewan

British Columbia

Northwest Territories

Nunavut

Yukon

 

Manitoba, Saskatchewan, New Brunswick, Prince Edward Island, the Northwest Territories, Nunavut and the Yukon

  • Use the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

Ontario

OPP Policed Communities

Large urban centres apart from the city of Toronto, as they have a unique process below

Do I live in an OPP-policed community?

  • This is an online application
  • Use the General Proof of Volunteerism Letter attached at the bottom of this page

Greater Toronto Council – Postal codes beginning with ‘M’

  • This is an online application
  • Download the Process for Obtaining a Police Record Check in Greater Toronto Council attached at the bottom of this page and follow the guidelines included

All other communities in Ontario

  • Use the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

Québec

Various processes exist in Québec Council that are unique to specific detachments. Please reach out to your Group Commissioner, they will guide you.

Alternatively, feel free to contact the help centre for support help@scouts.ca

 

Alberta

Calgary Section Scouters (not including e Group Committee or camp roles) Reach out to CPSPRC@scouts.ca for a specific Proof of Volunteerism letter.

 

All other communities in Alberta

  • Use the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

 

British Columbia

Apply through the Ministry of Justice Criminal Record Review Program

  • This is an online application
  • Download Ministry of Justice PRC/VSS attached at the bottom of this page for how to utilize this program

Please note, you can apply through your local RCMP detachment as an alternative

  • Use the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

Newfoundland and Labrador

North East Avalon, Corner Brook, and Labrador West - Newfoundland Constabulary Jurisdiction. Apply through the Royal Newfoundland Constabulary

  • This is an online application
  • Download Royal Newfoundland Constabulary Proof of Volunteerism Letter attached at the bottom of this page fill out and submit as per instructions included

All other communities in Newfoundland and Labrador

  • Use the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

Nova Scotia

Halifax residents can use this specific link to utilize Backcheck for their PRC/VSS

  • This is an online application
  • Vulnerable Sector Check using this specific link for Backcheck

All other communities in Nova Scotia

  • Apply through your local RCMP detachment using the General Proof of Volunteerism Letter attached at the bottom of this page
  • This can be downloaded for online submission or printed to submit in person
  • Find your local RCMP detachment for how to apply online or in person

Additional Steps / Fingerprinting: In some cases, you may be asked to provide fingerprints to move forward with your PRC/VSS the detachment will explain why, as these are case by case. Be prepared to take this step if asked to by your local detachment.

 

3. What to do while you wait for your application to be processed

Once you have applied for your PRC/VSS with your local police we encourage you to:

           1. Do your best to complete online learning (5 hrs) while your PRC/VSS application is processed by your local police.

Processing time for this across the country varies. We have found that the quickest turnaround times are between 1 week– 10 days, however, this may take longer. We’re hoping you’ll be ready to begin in your role within the next few weeks.

Take online learning in the David Huestis Learning Centre accessed in MyScouts

Scouting Fundamentals with Respect in Sport for Activity Leaders is 5 hours and can be completed using various devices, phones, tablets etc... the learning software allows you to start and stop whenever you like for as long as you need to. This could look like 1 hour a day for 5 days, half-an-hour a day for 10 days etc...

         2. Speak with your group about your screening and to discuss your new role

Reach out to your Group Commissioner (GC), if you aren’t already in touch with your group. Their contact information is included in the welcome email you received and is also listed in MyScouts on your group’s homepage.

Let them know:

  • Your thoughts. What are you nervous about? What are you excited about?
  • What your upcoming availability looks like. This is so they can coordinate with a second Scouter and schedule your interview.
  • When you think you’ll be ready to begin with your new section or committee. This gives your new group the opportunity to prepare for your arrival.

Please don’t hesitate to ask any questions or voice any concerns you may have about your upcoming role. If you have questions that you would like to be answered by staff, please reach out to the help centre and we’ll do our best to provide insight.

Note for Manitoba and Nova Scotia residents, this is a friendly reminder that you need a Child Abuse Registry Check in addition to a PRC/VSS. Processing takes on average 10 days. Please submit your CAR check as soon as you can, instructions are in the link above.

 

4. How to submit your PRC/VSS when your results are received

Scouter applicants can submit their clean PRC/VSS to Scouts Canada either electronically or by mailing it in.

Electronic Submission

           1) Digital Download Link

Provide the URL Link from the Police site along with all required access details for us to download.

Note: Most Police services who offer this option allow download access for 30 days from the date of the completed PRC.

           2) PDF Attachment / Scanned or Photographed

All pages must be included, the entire page(s) are required, and all parts must be clearly legible. Blurry / hard to read or incomplete documents will not be accepted.

Also, where multiple pages are indicated, the applicable pages must be included - ideally as part of the same scan rather than individual pdfs. (i.e., If the bottom of their first page indicates, “Page 1 of 2”, there must also be one that shows “Page 2 of 2”.) 

Email registration@scouts.ca 

Subject: PRC /VSS to Process 

CC: Your Group Commissioner or Council Commissioner/Relationship Manager/Group Support Scouter

Email body: Your full name, and the name of the group you are applying to volunteer with.

Mail Submission send your original PRC/VSS to:

Scouts Canada 
c/o Registration Support 
1345 Baseline Road 
Ottawa, ON K2C 0A7 

Individuals seeking to have their originals returned must indicate this in a note alongside their PRC/VSS. They must also include a self-addressed stamp envelope for the return.

 

 

Help Centre

Still need help? Please feel free to contact the Scouts Canada Help Centre.

Was this article helpful?
2 out of 2 found this helpful