What needs to be done when a Scouter transfers to a new group or returns from a break-in-service?
What needs to be done when a Scouter moves into a new role?
How to manually add references in MyScouts
How to add Interviews in MyScouts
Within Scouts Canada a break-in-service is a time period of one year or longer where a Scouter (Volunteer) has had an ‘Inactive’ status in MyScouts.
What needs to be done when a Scouter transfers to a new group or returns from a break-in-service?
Scouters that transfer to a new group are asked to complete an interview with their new group and provide their new group with a character reference from their former Group Commissioner.
This is also asked for if Scouters are joining a new group in addition to their home group.
In MyScouts both "Interview - INT" and "References - REF" will be listed in their account under "Requires" and their status will be Pending until these requirements are completed. Scouters are able to begin participating again once these have been completed and they are listed as Active in MyScouts.
Group Commissioner Approval is also listed (GCAP), this is added if the Group Commissioner completes their interview otherwise is added directly in MyScouts as a Scouter Approval.
Scouters that return from a break-in-service to the same group they were in previously are asked for 3 character references. These references can be the same references that have been contacted in the past as long as they meet the current reference criteria.
Reference Criteria - Scouter candidates are asked to submit within their application 5 references that include:
a. A co-worker or workplace supervisor
b. If the individual has volunteered with another youth-serving organization, a person from the organization. *Where the applicant has volunteered with another organization and has not provided a reference from that organization, the file is referred to the Safe Scouting Department
c. Others who can attest to the person’s character
d. At least two references who have known the applicant for the past five years
e. More character references, when a workplace or youth-serving organization reference cannot be provided
References cannot be related by blood or marriage/partnership.
Scouters that return from a break-in-service and join a new group are asked to complete an interview with their new group and provide their new group with a character reference from their former Group Commissioner, this is the same procedure a transferring Scouter would complete.
Here is how to do this in MyScouts - How to manually add references in MyScouts
Also, if the volunteer has had a lapsed membership for more than 3 consecutive years they will be asked to submit a fresh Police Records Check (PRC) and Vulnerable Sector Screening (VSS).
What needs to be done when a Scouter moves into a new role?
Scouters moving into a new role, or who take on an additional role, in the same group are asked to complete online learning that is aligned with that new role. For example if a section Scouter decides to become the group's Fundraising Coordinator and join the Group Committee they are asked to complete Wood Badge l for Group Committee which takes 2 hours.
Scouters moving into a new role in a new group are also asked to complete online learning that is aligned with that new role in addition to providing a reference from their former Group Commissioner and completing a new interview with their new group.
Do Scouters need to re-do online learning or start over from scratch when they join a new group or add a new role?
No, Scouters are not asked to start from scratch as though they were a new volunteer when returning from a break-in-service or transferring to a new group.
Training completed remains in the Scouter’s MyScouts account indefinitely, it is not asked to be re-done and counts towards volunteer screening as long as it is still required as a screening element. All Scouters are asked to keep their screening up-to-date, this is also applicable for those returning from a break-in-service.
Help Centre
Still need help? Please feel free to contact the Scouts Canada Help Centre
