Waitlists are started when a section (Beavers, Cubs, Scouts etc...) is "full". A section becomes "full" if the location where the group is meeting has a capacity limit that has been met or, more commonly, the section has the maximum number of youth per adult the section is permitted to maintain within our safety policy. We operate under a 8:1 Youth/Scouter ratio. We also ask that the 2 Scouter Rule be maintained at all times.
How do I find out where I am on a waitlist?
Send a ticket to the Help Centre with the name of the Group and section. You can do this by selecting the Red 'Submit Request' button at the bottom of this article.
In addition to finding out where you are on the waitlist, we can put you in touch with the Group directly so you may speak to them about the Group.
For example: If your child is third on the waitlist & the Group recently registered a new Volunteer to become a Scouter, this means ratio will go up and spots will open. Depending on where the Volunteer is within their screening process your youth may be in within a week or two.
How long are waitlists applicable?
As part of our ongoing efforts to improve the registration experience, we’ll be reaching out to families who have been on a waitlist for over a year to confirm their continued interest in Scouting.
On June 15, an email will be sent from MyScouts to families whose youth have been waitlisted for 365 days or more. This message will include a simple way for them to confirm whether they’d like to remain on the waitlist or be removed. Families will have 30 days to respond. If no response is received by the deadline, their child will be removed from the waitlist.
We’re also working to include each child’s current position on the waitlist to help families make informed decisions. While confirming interest does not guarantee a spot, it ensures their place in line is preserved.
This one-time National check-in is designed to keep our waitlists fair and up to date, making room for families who are ready to jump into adventure.
All youth who has been on the waitlist for less than 365 days, will remain on the same waitlist, keeping their priority sequence.
Who can add or remove youth from waitlists?
The parent/guardian who placed their youth on the waitlist can remove their youth from the waitlist as described below.
Once a youth has been added to a section from the waitlist they will have a note next to their name on the waitlist saying they are 'Registered'. This means they are no longer active on the waitlist. This listing is not disrupting the function of the waitlist.
Scouters, including Group Commissioners, cannot alter the waitlist. The waitlist is automated to ensure the order which youth joined the waitlist remain the order they are added to the Group when a space opens up. Groups with duplicate or disinterested youth can contact the National Registration team, their Scouting Relationship Manager or Council Key 3 to have these youth removed from the waitlist.
When a space opens, an invitation is sent from the Group to the next parent on the waitlist to register. Their space will be open for 72 hours from the time the invitation is sent. To ensure parents receive the invitation and reply in time, Groups should reach out to the parent directly (via phone or/and email) to let them know a space has become available and that they should register via the link in the email they received.
How do parents/guardians add youth to a waitlist?
Log into MyScouts and select the green “Register My Child” button (left side of the screen) to start the registration process. Parent/guardian will be required to set up an account for their child, if not done so already.
If the child is listed with a Green icon this means that the child is currently registered with a Scouts Canada Group and will not be able to be added to a waitlist.
If the child is listed with a Blue icon this means that the child has not yet been registered, and can be added to a waitlist.
If the suggested Group is not your preferred Group, input your postal code and search for other Groups nearby.
Tick the box and confirm your selection to add your child to the waitlist for this Group.
Once your child has been successfully added to a waitlist it will be listed next to their status.
How do parents/guardians remove youth from a waitlist?
The parent/guardian will log into their MyScouts account and select the green 'Register My Child' button from the left side of the screen.
To remove a child from the waitlist, click on the “Waitlisted ” icon next to the child's name.
The next screen will be a confirmation of the wait list status. To remove a child’s name, click on the “Waitlist My Child in this Section” and UNCHECK the box.
Confirm if you're removing your child from this Section's waitlist or all waitlists.
Can youth be registered with a group and also be on another group's waitlist?
No, waitlists are to help ensure all youth have a fair chance at getting the opportunity to participate in Great Safe Scouting Adventures.
If youth are seeking to be transferred, ensure the Group you are being transferred to has space available. Reach out to the Help Centre for contact information. If it does not, you should explore other Groups nearby. Transfers cannot jump the waitlist.
Can youth be on multiple waitlists simultaneously?
Yes! You can be on maximum two waitlists at a time if you are not yet registered with a Group. This will increase the chances of getting a spot in a Group nearby.
Can youth guarantee a spot and bypass a group's waitlist?
Parents/guardians who become volunteers (Scouters) are guaranteed a spot for their youth. The spot is made available when volunteer screening has been completed and the parent's status as a Scouter is Active.
The newly active Scouter will be able to register their child in the Section that they are an active Volunteer with, effectively bypassing the waitlist. For example, a newly active Colony Scouter will be able to register their child in that Colony even if it is at capacity, but they will not be able to register their child in Cubs. Active Volunteers holding a Group Committee role can bypass the waitlist of any section within the Group they volunteer with. If newly active Volunteer's child was initially placed on a waitlist, Volunteer will need to remove their child from the waitlist first in order to be able to proceed with registration.
Volunteer screening includes receiving a Police Record Check with Vulnerable Sector Search (in Manitoba & Nova Scotia a Child Abuse Registry Check is also required), 3 passed reference checks, online learning (5hrs), an interview and signing the Code of Conduct.
Help Centre
Still, need help? Please feel free to contact the Scouts Canada Help Centre.
