How to enable 'Summer Programming' option on the Group locator

Introduction
  1. Adding Summer Programming option in MyScouts
  2. If a Group had summer programming offered last summer will it automatically be listed this summer? 

 

Introduction

Since the spring of 2016 Scouts Canada has offered complimentary membership for the current Scouting Year to any new Scout registering for the next Scouting Year.

What this means is that from the middle of May to the end of August a parent of a new Scout can register for the next Scouting Year, which starts in September, and start Scouting before the start of the next registration year.

This promotion has been popular and has received much positive feedback from parents, Scouters and other members of Scouts Canada.

The existing process makes it possible for a parent to register their child in a Section with the expectation that their child can take part in Scouting activities during the summer. However, they may find after they register in a Section that it is not offering summer programming, and they are told to wait until the start of the new Scouting Year to start Scouting.

Naturally, this leads to upset parents and disappointed youth. For Scouters and SRM’s, this means that they will need to spend time to transfer the youth to another Section that is running summer programs, or (as a last resort) refund the parent.

To resolve this issue, the registration process and the 'Find A Group' process now enables Sections to indicate if they are or are not running summer programs; this information is displayed to the parent before registering in a Section. The parent can make an informed choice regarding summer programming when registering their child and avoid the disappointment of registering their child in a Section that does not meet their needs.

For Scouters and SRM’s, this reduces an unnecessary administrative burden of correcting a registration that does not align with expectations regarding summer programming.

 

Adding Summer Programming Option in MyScouts

To avoid this potential issue, Group Commissioners, Group Registrars, SRM’s and Section Scouters can now go into a Section profile and indicate that the Section is offering summer programming.

When ‘Summer Programs Offered’ is set to ‘Yes’ in MyScouts, Find a Group will be updated so that ‘Summer Programs Offered’ will be displayed to the parent. This will also enable a parent to register a youth and make use of the complimentary membership for the current Scouting Year.

To indicate that the Section is offering summer programming in MyScouts:

  • Go to a Section profile using the Find Organization function or organization hierarchy links in MyScouts.
  • In the Section Profile, select "Edit Meeting Details" from the left hand "Org Options".

 

 

  • In the "Edit Meeting Details" window, scroll down until you get to the "Summer Programs Offered" field. Then select "Yes" from the drop-down.

  • Change the value in the "Summer Programs Offered" field from the default of "No" to "Yes". After this is set to "Yes", Find A Group will now display "Summer Programs Offered" and will enable the parent to make use of the complimentary membership for the current year.

 

If a Group had summer programming offered last summer will it automatically be listed for this summer?

Yes, the summer programming option does reset automatically. Therefore, Groups who offered summer programming last summer will have it listed as being offered this summer unless they change it in MyScouts. 

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