How to add Seasonal Assessments and Program Quality Awards in MyScouts
Section Scouters have the opportunity to take ownership of the Program Quality Assessment process.
All Section Scouters have the ability to enter Seasonal Assessments for their Section in addition to Group Commissioners and Group Registrars.
To add Seasonal Assessments, go into the PQA tab in the Group profile and click the ‘edit’ button on the far right side that corresponds to the Section to which you want to add a SA. This will bring you to the administration page.
The administration page, titled ‘Seasonal Assessments’, is comprised of two areas. The top area is a table of all Sections in the Group and seasons. The bottom part is used to enter SA information.
This is where you can click on and ‘X’ or check mark to either add or update a Seasonal Assessment.
How to report on Program Quality Awards and Seasonal Assessments in MyScouts
On the left hand menu of the organization profile or the individual member profile page, click ‘Reports’ to access the Reports page.
The ‘Program Quality Awards & Seasonal Assessment’ report is listed on the main MyScouts.ca ‘Reports’ page in the ‘Management Reports’ section.
Select the ‘View Report’ button from the ‘Reports’ page. This will open a report setup page in a new browser tab. In the report setup page select the organization, Scouting Year, output format and then select ‘Run Report’.
The report will list all PQA’s and SA for all ‘child’ organizations selected. For example if an area is selected then the report will list all PQA’s and SA for all sections in the area.
While it is possible to output to a PDF or Word document, the ‘To Screen’ or Excel options are recommended.
Report Output: In this example a report output is ‘To Screen’ and was run at a Council organization.
Select the ‘+’ icon to the left of the Council Name to expand the organization hierarchy to areas. Likewise do the same for areas and groups to view detailed section information.
The report is structured so that Seasonal Assessments for each cycle and PQA for the year are either a ‘Yes’ or ‘No’ value. Parent organizations (i.e. Group and Council) are ‘roll ups’ of the Yes value.
The number of full time sections within each of the rolled up organizations is used to calculate the percentage of sections with a PQA for the Scouting year.
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