The New Normal - Group Commissioner FAQ

 

  1. Is there further programming developed for older sections? Specifically, Scouts & Venturers?
  2. How can Groups promote 365/year round registration if the fee does not change as the year continues? 
  3. If someone contracts the virus through in-person meetings what is the Group and Scouter’s liability?
  4. Will anything change regarding Group waitlist?
  5. Will Groups be able to use Scouts Canada properties in the fall for outdoor in person activities if the pandemic standards are met? 
  6. Is Scouts Canada changing the ratios (1 Scouter for 8 youth) for virtual meetings vs in-person meetings this fall?
  7. Will Scouts Canada still require PRC/VSS screening for each Scouter?
  8. When will youth move up to the next section?
  9. What are the expectations and timelines for volunteers to complete their Woodbadge to remain active?
  10. Are their changes to the top section awards deadline?
  11. Will Scouts Canada be offering refunds?

 

 

Is there further programming developed for older sections? Specifically, Scouts &  Venturers? 

Scouts Canada will be releasing information regarding exciting new partnerships that will enhance its programming, especially for older Scouts and Venturers. This should be released in the next few weeks.  
 

 

How can Groups promote 365/year round registration if the fee does not change as the year continues?  

Nothing has changed regarding our fee structure. Scouts Canada has already extended membership for current members until Dec 31 2020 to account for any loss in programming due to COVID-19. We will continue to be adaptable and flexible if the situation merits it. Consistent with other youth activities such as Girl Guides, Cadets and sports, Scouts Canada requires a 12-month registration fee for participation.  

 

 

If someone contracts the virus through in-person meetings what is the Group and Scouter’s liability?  

Scouts Canada annually acquires Not for Profit Directors and Officers Liability (D & O) insurance to provide protection for its Directors and Officers at all levels of the organization down to and including Group Committees, and all Scouts Canada volunteer and members, their estates and their lawful spouses – providing members are in good standing, and their actions are not knowingly negligent, illegal, or in contradiction to our BP&P. 
 

 

Will anything change regarding Group waitlist? 

In essence, no. In the fall, new members will need to register even though their participating in Scouting will be free for four months.  Their participation will be dependent on Group capacity. When Scouts Canada opens up registration in the fall, we will maintain a priority registration period of 2-weeks for current members and will continue to maintain waitlist for those Groups that reach capacity.  

 

 

Will Groups be able to use Scouts Canada properties in the fall for outdoor in person activities if the pandemic standards are met? 

A follow-up communication with details regarding the availability of properties for Scouting activities this fall will be distributed in the next few weeks.  

 

 

Is Scouts Canada changing the ratios (1 Scouter for 8 youth) for virtual meetings vs in-person meetings this fall?  

The ratio will not change for in-person, outdoor meetings this fall. We will still enforce the two-Scouter rule and the 1:8 ratio. For virtual meetings, the two-Scouter rule remains in effect, but the ratio can be expanded as per recommendations and decisions that best apply to each Group. 

 

 

Will Scouts Canada still require PRC/VSS screening for each Scouter?  

Safety is our number one priority and Scouts Canada will not change any of its requirements regarding police record checks. Parents expect us to continue to deliver on our commitment to youth safety, with every Scouter maintaining the screening requirements before working with youth. Scouters will need to keep their profile up to date as required.  

 

 

 When will youth move up to the next section?

Scouts Canada is making no changes to our current program year. We continue to leave it at the discretion of each Group to decide when a youth is ready to move up to the next section. Scouts Canada believes this is a youth-centric approach and should not be governed by registration periods.  

 

 

What are the expectations and timelines for volunteers to complete their Woodbadge to remain active? 

 Scouts Canada will not be making any changes to volunteer requirements needed to remain active. The safety of our youth, parents and volunteers are our number 1 priority.  

 

 

Are their changes to the top section awards deadline? 

The Section Leadership Team (youth-led), in discussion with the individual youth, can agree on a flexible and reasonable timing for the top section award to be completed. Scouters can provide support and challenges to ensure the intent of the top-section award is met within a reasonable time frame to accommodate these unprecedented conditions. 

 

 

Will Scouts Canada be offering refunds?  

 Scouts Canada’s refund policy remains the same. We offer refunds up to 30 days. The policy is clear upon registration. For those members who were concerned about the pause in programming in March – we are offering a membership extension until Dec 31 2020. Scouts Canada will not be making any changes to its refund policy for the new Scouting Year in January 2021.  

 

Group Commissioners seeking further clarification of these questions or seeking help navigating our new normal please reach out to your Relationship Manager for support! 

 

 

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