Waitilist FAQ

  1. What does being on a waitlist mean?
  2. How do I find out where I am on a waitlist?
  3. Who can add or remove youth from the waitlist?
  4. How do parents/guardians add youth to a waitlist?
  5. How do parents/guardians remove youth from a waitlist?
  6. Can youth be registered with a Group and also be on another Group's waitlist?
  7. Can youth be on multiple waitlists simultaneously?
  8. How many youth are on waitlists across the country?

 

 

What does being on a waitlist mean?

Being on a waitlist happens when a section (Beavers, Cubs, Scouts etc...) is full. A section becomes full if the location where the Group is meeting has a capacity limit that has been met. Or more commonly, the section has the maximum number of youth per adult the section is permitted within our safety policy. If you are not already a Volunteer and would like to increase capacity within the Group, you can Volunteer with us. When you have completed all screening requirements and become Volunteer Ready your youth is guaranteed a place in the Group.

We operate under a 8:1 youth/Scouter ratio. We also ask that the 2 Scouter Rule be maintained at all times. 

 

 

 

How do I find out where I am on a waitlist?

Send a ticket to the Help Centre with the name of the Group and section. You can do this by selecting the Red 'Submit Request' button at the bottom of this article.

In addition to finding out where you are on the waitlist, we can put you in touch with the Group directly so you may speak to them about the Group.

For example: If your child is third on the waitlist & the Group recently registered a new Volunteer to become a Scouter this means ratio will go up and spots will open. Depending on where the Volunteer is within their screening process your youth may be in within a week or two. 

 

 

 

Who can add or remove youth from the waitlist?

Only a parent/guardian has the ability to add or remove a youth from a waitlist. 

Once a youth has been added to a section from the waitlist they will have a note next to their name on the waitlist saying they are 'Registered'.  This means they are no longer active on the waitlist. This listing is not disrupting the function of the waitlist. 

Scouters, including Group Commissioners, do not have the ability to alter the waitlist. Either by adding youth or removing them. The waitlist is automated to ensure the order which youth joined the waitlist remain the order they are added to the Group when a space opens up. 

When a space opens an invitation is sent from the Group to the next person on the waitlist to register. Their space will be open for 48 hours from the time the invitation is sent. To ensure parents receive the invitation and reply in time Groups should reach out to the parent directly (via phone or /and email) to let them know a space has become available and that they should register. 

 

 

 

How do parents/guardians add youth to a waitlist?

Log into MyScouts and select the green “Register My Child” button (left side of the screen) to start the registration process. Parent/guardian will be required to set up an account for their child, if not done so already. 

If the child is listed with a Green icon mceclip8.png this means that the child is currently registered with a Scouts Canada Group and will not be able to be added to a waitlist.
If the child is listed with a Blue iconmceclip9.png this means that the child has not yet been registered, and can be added to a waitlist.

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If the suggested Group is not your preferred Group, input your postal code and search for other Groups nearby.

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Once your child has been successfully added to a waitlist it will be listed next to their status. 

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How do parents/guardians remove youth from a waitlist?

The parent/guardian will log into their MyScouts account and select the green 'Register My Child' button from the left side of the screen. 

To remove a child from the waitlist, click on the “Waitlisted ” iconmceclip11.png next to the child's name. 

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The next screen will be a confirmation of the wait list status. To remove a child’s name, click on the “Waitlist My Child in this Section” and UNCHECK the box. 

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Can youth be registered with a Group and also be on another Group's waitlist?

No, waitlists are to help ensure all youth have the opportunity to participate in Great Safe Scouting Adventures.

If youth are seeking to be transferred ensure the Group you are being transferred to has space available. Reach out to the Help Centre for contact information. If it does not you should explore other Groups nearby or can be added to the waitlist for that Group. Transfers cannot jump the waitlist.

 

 

 

Can youth be on multiple waitlists simultaneously?

Yes! You can on more than one waitlist at a time if you are not yet registered with a Group. This will increase the chances of getting a spot in a Group nearby.

 

 

 

How many youth are on waitlists across the country?

At this time March 2020, there are over 1400 youth on waitlists across the country. 

 

The most common reason Groups need a waitlist is due to having more youth in their community wishing to join as compared to Volunteers. As our youth/scouter ratio is 8:1 one parent/guardian or community member can remove up to 8 youth from a waitlist by volunteering.

Additionally, if the volunteer is a parent/guardian whose youth is on a waitlist once they have been fully screened their youth will automatically bypass the waitlist and begin to participate in Scouting at the same time their parent/guardian begins to attend meetings.

 

 

 

Help Centre

Still, need help? Please feel free to contact the Scouts Canada Help Centre.

Have more questions? Submit a request

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