How to add an interview to a Scouter's MyScouts account
Interviews are completed by two interviewers who have completed interview training called 'Volunteer Screening: It is our Duty" (26 minutes) located in the David Huestis Learning Centre accessed through your MyScouts account.
The Group Commissioner and Registrar have the permissions in MyScouts to add interviews to a Scouter's MyScouts account.
Login to MyScouts and open a member’s profile by using 'Find an Individual' under 'Admin Options’ in their account select the screening option from the left-hand menu.
From the Screening window that opens, select the Interview tab and Add Interview to add a new interview.
If the group is already listed under Organization Name select 'Add' listed next to the group listed with the missing interview.
Next add the interview information. Remember to make sure the right group is chosen using the 'Organization Name' tab.
Here is the Screening Interview Guide used for adult Scouter Interviews. Youth are interviewed a bit differently, although the questions in MyScouts remain the same, for youth follow the Interview Assessment Guide for Youth Aged Applicants
These are the questions listed in MyScouts that need to be responded YES to (using the drop down feature)to qualify as a successful interview.
When completed the interview will be listed with a 'Completed' status in green.
Note: Scouters who have returned from a break-in-service longer than 1 year references checked can be the same references the Scouter used in the past can be reached out to again as long as they meet the current reference criteria.
In the event that the Group is not selected or the incorrect Group is selected, the Commissioner can change the organization in the ‘Add Reference’ page. Aside from the ability to select a different Group or organization, the rest of the 'Add Reference' page is the same as before.
This is how the page should appear once you have successfully added a reference manually.
How to fulfill the reference requirement for Scouter's who transfer to a new Group
Scouters who are already fully-screened in accordance with our current Volunteer Screening Procedure and are transferring to a new group are asked to complete a fresh interview with their new group and receive a passed reference from the Group Commissioner of their former Group.
Group Commissioners complete this reference check manually by calling or emailing the Scouter's former Group Commissioner. This is the only reference needed to fulfill the criteria.
Once the reference from the former Group Commissioner has been received the new Group Commissioner adds the reference to the Scouters account.
Fill out the form in full
The 'Organization Name' selected from the drop down menu is the new Group.
The 'Status' of the reference check is listed as PASS
The former Group Commissioner's email address and date the reference was received are included
Important: Include a note explaining that the Scouter is transferring to their Group and the reference is from the Scouter's former Group Commissioner.
Be sure to include any additional reference notes beneath the note explaining this is the former Group's Group Commissioner reference for the transferring participant.
Next, include the remaining needed reference responses. These questions can be viewed in MyScouts or above in question 2.
Once the information has been entered be sure to scroll all the way to the bottom and SAVE the information.
Lastly, update the main reference page.
Select 'Add' for all passed references on this page, including of course the new Group Commissioner. The system requires at least 3 references in MyScouts to be selected, however, we only need the former Group Commissioner's reference to fulfill the requirement. This is why it is OK in this circumstance only to select 'Add' for formally received passed references in addition to the new Group Commissioner's reference.
Important note for Group Commissioners, reach out to your Relationship Managers if you have any trouble with these steps they will be able to assist you.
Still need help? Please feel free to contact the Scouts Canada Help Centre