Scouter Renewal Process

 

Introduction
  1. Overview of the Scouter Renewal Process
  2. How it works
  3. I am a Scouter under 18, How do I register?
  4. What happens when I complete my registration to become a Scouter?
  5. What happens if I cancel my registration to become a Scouter?
  6. What happens if a Scouter does not reply to the 'renewal email'?
  7. What are the abilities of the Group Commissioner?
  8. When should a role be removed?

 

 Introduction

This article is intended for all Commissioners and Registrars. It outlines details of the Scouter renewal process and how this process will work in MyScouts. 

 

 

Overview of Scouter Renewal Process

All 'Active' Scouters 18 years of age and over will receive a membership renewal email that will thank the Scouter for their contribution to Scouting and ask them to either 'confirm' or 'cancel' their membership for the next Scouting Year. The Commissioner or Registrar will then approve the annual appointment in MyScouts. 

This is a change from previous years where Scouters were automatically renewed. Scouters only had the option to cancel their membership in the renewal email.

Commissioners are now able to approve the annual appointment of Scouters for the upcoming year in MyScouts. These changes are the result of feedback from Scouters across the country.

 

 

How it works

Before the start of the next Scouting year, all active Scouters 18 years of age or over as of the date the email is sent will receive an automated renewal email asking them to either confirm or cancel their membership for the current Scouting Year. Screening information and a list of their current roles are not included in the email. 

 

 

 I am a Scouter under 18 How do I register?

New and returning Scouters under 18 years of age will need to be registered online by their parents. For all youth registrations, parents/guardians need to electronically give their consent to participate.

 

 

What happens when I confirm my registration to become a Scouter?

When a Scouter confirms their membership an automated email will be sent to the Scouter welcoming them back and an automated confirmation email will be sent to the Section and Group. When a Scouter clicks 'confirm' in the renewal email all Active Scouter roles will copy over to the current year and made 'Pending'.

 

 

What happens if I cancel my registration to become a Scouter?

If a Scouter cancels their membership an automated email will be sent to the Scouter thanking them for their service and letting them know that if circumstances change and they would like to pursue becoming a Volunteer again they can contact their Group or register online. An automated email notification will also be sent to the Section and Group.

 

 

What happens if a Scouter does not reply to the 'renewal email'?

If the Scouter takes no action when they receive the Scouter renewal email, a reminder email will be sent to them. If the Scouter does not act on the 2nd email before September 1st of the new Scouting year they will become inactive and will need to register if they want to remain a Scouter.  

 

   

What are the abilities of the Group Commissioner?

  • Transfer the Scouter within the same Group by changing the Organization in the drop-down
  • Change the role to Contact Scouter or Section Scouter
  • Make all changes in one click by selecting 'Process Batch'.
  • The default organization displayed is the current organization of the role and is marked with an asterisk ‘*’.

 

 

When should a role be deleted?

  • When the member withdraws from the role before being made 'Active'. 
  • If the member is not acceptable for service.
  • If the role was created in error.

Note: Deleting removes the role from all history and from a data perspective is as if the role had never existed.

 

 

Help Centre

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