How to use Program Quality Awards in MyScouts

 

Introduction
  1. How to view Seasonal Assessments and Program Quality Awards
  2. How to administer Seasonal Assessments and Program Quality Awards in MyScouts.ca
  3. How to report on Program Quality Awards and Seasonal Assessments in MyScouts.ca

Introduction

The purpose of this article is to provide a guide for MyScouts.ca users to view, administer and report on Seasonal Assessments (SA) and Program Quality Awards (PQA) in MyScouts.ca.

 

How to View Seasonal Assessments and Program Quality Awards

Login to MyScouts.ca. Once logged in use the ‘Find Organization’ option found on the left menu under ‘Search Options’ to find the Group or particular Section you are looking for. Once in the organization’s profile select the ‘PQA’ tab.

Note: This tab will appear even if there are no SA or PQA within the Group or Section. The tab will not appear in an Area or Council organization profile.

Section pages: When the PQA tab is selected from the page for a specific Section the option to add a Seasonal Assessment for the current or previous Scouting year is given.

Titled ‘Pending Assessments - the following may now be added’, to choose the season you would like to submit a Seasonal Assessment for simply choose the icon for that season.

If this Section has received a PQA for the current or previous year the Section’s ‘Completed Assessments’ will appear below ‘Pending Assessments. 

 

 

Group page: When the PQA tab is selected from the Group page a list of all of the Sections that make up that group will appear in the 1st column titled ‘Child Orgs’. Next to the Section names there are columns for each season of the previous year and the current year. If a Seasonal Assessment has been entered for a specific season the appropriate Seasonal Assessment icon will appear in their respective column. If no SA icon is displayed this means the assessment has not been entered.

 

 

 

 

How to administer Seasonal Assessments and Program Quality Awards in MyScouts.ca

Section Scouters have the opportunity to take ownership of the Program Quality Assessment process.  

All Section Scouters have the ability to enter Seasonal Assessments for their Section in addition to Group Commissioners and Group Registrars.

To add Seasonal Assessments, go into the PQA tab in the Group profile and click the ‘edit’ button on the far right side that corresponds to the Section to which you want to add a SA. This will bring you to the administration page.

The administration page, titled ‘Seasonal Assessments’, is comprised of two areas. The top area is a table of all Sections in the Group and seasons. The bottom part is used to enter SA information.

This is where you can click on and ‘X’ or check mark to either add or update a Seasonal Assessment.

 

 

 

 

How to report on Program Quality Awards and Seasonal Assessments in Myscouts.ca

On the left hand menu of the organization profile or the individual member profile page, click ‘Reports’ to access the Reports page.

 

The ‘Program Quality Awards & Seasonal Assessment’ report is listed on the main MyScouts.ca ‘Reports’ page in the ‘Management Reports’ section.

 

 

Select the ‘View Report’ button from the ‘Reports’ page.  This will open a report setup page in a new browser tab.  In the report setup page select the organization, Scouting Year, output format and then select ‘Run Report’. 

 

 

The report will list all PQA’s and SA for all ‘child’ organizations selected.  For example if an area is selected then the report will list all PQA’s and SA for all sections in the area. 

While it is possible to output to a PDF or Word document, the ‘To Screen’ or Excel options are recommended. 

Report Output: In this example a report output is ‘To Screen’ and was run at a Council organization. 

 

Select the ‘+’ icon to the left of the Council Name to expand the organization hierarchy to areas.  Likewise do the same for areas and groups to view detailed section information.

 

 

The report is structured so that Seasonal Assessments for each cycle and PQA for the year are either a ‘Yes’ or ‘No’ value. Parent organizations (i.e. Groups, Areas and Council) are ‘roll ups’ of the Yes value. 

The number of full time sections within each of the rolled up organizations is used to calculate the percentage of sections with a PQA for the Scouting year. 

 

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