FAQ Program Planning & Quality

 

Introduction
  1. How do Sections set their goals to achieve a quality program?
  2. How can a Section be recognized in MyScouts for having a quality program?
  3. Program Quality Review: What do I submit?
  4. How do we plan with Beaver Scouts?
  5. How long do Group Commissioners or Scouters have to enter their Sections’ Seasonal Assessments from the end of the season?
  6. How do I input a seasonal assessments into  MyScouts.ca?
  7. Why did the Program Quality Guide change?
  8. Is there a place online where Sections can share Trail Cards they have created for the Program Areas?
  9. What is the Program Quality process, and how do seasonal assessments fit into it?

 

Introduction

The process for managing a quality program in your Section has been completely revitalized to work hand in hand with The Canadian Path. The Canadian Path’s new approach to program quality asks that Scouters facilitate programs based on the Four Elements: Adventure, Plan-Do-Review and SPICES (Social, Physical, Intellectual, Character, Emotional, and Spiritual).

 

Youth-led planning, doing and reviewing should be applied to every Adventure that your Section shares, whether it’s at an evening meeting or over a weekend outing. It’s also important to help youth set long-term goals for themselves and then review their progress towards these long-term goals regularly. The Plan-Do-Review cycle is critically important because growth in the SPICES happens when youth appreciate their development. A shared review also helps youth to recognize how they can have even more successful adventures in the future.

The “Program Quality Assessment” process is the same regardless of Section. The assessment process is divided into four cycles that align with the four seasons; please note Sections who complete and enter a minimum of three seasonal assessments for a given Scouting Year will be designated as quality Sections in MyScouts.ca. Each season Scouters use eight steps designed to ensure youth and young adults are consistently participating in rewarding, high-quality programs.

 

How do Sections set their goals to achieve a quality program?

Scouters, Group Commissioners and Group Registrars can input seasonal assessments using MyScouts.ca. The remainder of the Program Quality process will stay the same. The results of seasonal assessments should continue to be shared with Group Commissioners, as they are ultimately responsible for the quality of the programs being facilitated in their Groups.

 

How can a Section be recognized on MyScouts.ca for having a quality program?

Sections will be identified on MyScouts.ca as having a quality program simply by completing and entering a minimum of three Seasonal Assessments per Scouting Year. It’s that simple!
By reflecting on their Scouting program several times a year, Sections will identify what they’re doing well, and what might need some more attention or another approach. A commitment to performing seasonal assessments will help a Section to steadily improve its program.

 

The Program Quality Review: What do I submit? 

Youth and Scouters should provide their Group Committee with a summary of their “Seasonal Assessment” (review). It should include information about what the youth liked or didn’t like, how the youth are progressing towards their goals for the year and what adjustments they are going to make moving forward as a result of their review.                     

This does not need to be a formal report. It should be a conversation between the Group Committee and the Section about the Section’s overall health and progress towards the youth’s goals. This conversation may be very different depending on the Section.

The Group Committee’s role is not to pass judgement, but rather to encourage the Section to continue improving its program and meeting the goals the youth have set out. It is the Group Committee’s role to find out how it can better support the Section in the achievement of the youth’s goals.

 

How do we plan with Beaver Scouts?

Do not plan with Beavers the same way you do with Scouts – that’s for sure! Planning needs to be made into a game so that you can keep the Beavers’ attention. Just talking with them will not work. For activity ideas, check out the Myth Slayer video, “Beavers can’t do Youth-led”. In the description below the video, you’ll find a summary of all the fun planning activities shown. 

 

How long do Group Commissioners or Scouters have to enter their Sections’ Seasonal Assessments from the end of the season?

There is no time limit for Group Commissioners or Scouters to enter the completed Seasonal Assessments; however, Seasonal Assessments should be entered as soon as possible after the results have been shared with the Group Committee. Conversely, Seasonal Assessments cannot be entered until half of the current season has passed (i.e. fall assessments cannot be entered until Oct 15th at the earliest). 

 

How do I input a seasonal assessments into MyScouts.ca?

You can find instructions on how to view and input seasonal assessments here.

 

Why did the Program Quality guide change?

The Canadian Path team received feedback from the Councils that Scouters were confused about how to define and assess Program Quality. The Canadian Path team has updated the Program Quality guide to eliminate this confusion. The process that youth and Scouters should undertake has not changed at all; the updates were merely to make things as clear as possible.

 

Is there a place online where Sections can share Trail Cards they have created for the Program Areas?

Sections can share their great Scouting experiences on “Adventures on the Path.” If your Section is looking for ideas beyond the Trail Cards, Adventures on the Path is a useful resource. Posts can be filtered by Section, length of activity, Program Area and “Outdoor Adventure Skill.”

 

What is the Program Quality process, and how do seasonal assessments fit into it?

The Canadian Path program can be divided into four cycles, which align with the four seasons.

It’s a simple yet effective way to plan, do and review your program.
If your Section completes a minimum of three Seasonal Assessments each Scouting Year, it will be designated on MyScouts.ca as having a quality program.
You can find a complete overview of the program quality process and Seasonal Assessments in the Program Quality guide.

 

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