Scout Popcorn originally became a successful fundraising tool in Alberta, eventually becoming a Nation-wide Scouting Fundraiser. The pandemic put us on our heels, and attempts to pivot to a Canadian supplier, with a different selling procedure and fewer active groups (due to Covid restrictions) have been met with more than a couple of bumps in the road. Along with our other Scouts Canada fundraisers and fundraising created at the group level, we continue to hope to offer our membership the opportunity to fund outstanding adventure opportunities for our youth.
Papa Jack Popcorn is the 2024 Scout Popcorn supplier! They are a family-owned and operated business out of Ottawa, ON. This is our fourth year of partnership and we’re excited to bring back some old favourites and new bundles for the 2024 season.
Find out more by checking out their website: papajackpopcorn.ca/who-we-are/
The Scout Popcorn store will be open from September 3rd to November 4th.
Bulk Order deadline for a guaranteed delivery before Christmas is November 1st.
Ready to start fundraising? This is step one!
Register your Group here: https://app.smartsheet.com/b/form/ae99e9a3e35b4588bffa0ce35025060b
We ask that all groups register themselves to ensure that we have the following:
- Proper group names for order allocations
- Current banking information
- Correct contact information for the reporting dashboard
1) Group Bulk Orders - How do we place a Bulk Order?
- Groups can collect their orders using the order sheet tool: https://brandfolder.com/s/rz5v6nx8hfq7rf7qb4f5spnc
This form is a fillable PDF and so can be shared via email, social media, etc. Groups can also order pallets to have the products on hand to sell door-to-door or during events. We highly recommend Groups order the pre-set pallets (see below) for optimal efficiency and cost.
- Once the order is complete, Groups need to fill out the online Bulk Order form which will directly go to the National Service Centre. NOTE: We also highly recommend for Groups to purchase the 'pre-set pallets’ options for optimal efficiency and cost, and to have products on hands when selling. Find our 'pre-set pallets’ options: Link not yet available
- Scouts Canada will then communicate with PapaJack about shipping fees and order specifics.
- Once a shipping estimate is ready, we will reach back out to Groups who can then either confirm or decline the order.
- If confirmed, an invoice will be drafted for payment. Methods of payment include VISA, Mastercard, Amex, PayPal, and cheque. All cheque payments must be sent to Scouts Canada’s national head office (please include your contact, Group/Section and order information).
Attn: Scout Popcorn—Revenue Development
1345 Baseline Rd
Ottawa, ON K2C 0A7
- Product will be fulfilled and shipped once payment is accepted.
2.) Self-serve through scoutpopcorn.ca – Let customers place the order themselves through the Scout Popcorn website!
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- The product is ordered and payment is made online. The product is delivered to the customer’s door via Canada Post.
- Customers can select a Group and Youth to support with their order from a drop-down list of registered groups.
- Scouts Canada distributes the funds to Groups at the end of the campaign.
Track Your Online Retail Sales
Access your Sales Dashboard: scoutpopcorn.ca
Go to LOGIN in the top right corner.
The dashboard in your account at scoutpopcorn.ca allows you to monitor your Group's total sales and youth allocations as well as set fundraising goals.
What is the expected fulfilment & shipping time?
Orders take 1 week to fulfil. Please allow for up to 2 weeks shipping time.
If you purchased online, a tracking number will be sent to your email. Track your package here: canadapost-postescanada.ca/track-reperage/en#/home
How do I Access My Sales Dashboard?
Access to the Sales Dashboard does not automatically carry over from previous campaigns.
To register for access to the Sales Dashboard complete the following steps:
- Have you registered your Group? This is step one: https://app.smartsheet.com/b/form/ae99e9a3e35b4588bffa0ce35025060b
- Created an account on scoutpopcorn.ca using the same information you entered during registration.
- Please allow up to 2 business days for your account to be activated at which point you will be able to log in via Shopify and view your sales information under your account.
What Will I see on the Sales Dashboard?
You will not see specific orders, rather what you will see is a total dollar amount of the retail sales that have been allocated to your group. You will also see the total sales broken down by the youth they are allocated to.
The final report distributed to Groups after the end of the campaign will break the sales down further to show individual order details.
What if I do not see an order or youth allocation on my Dashboard that I know was made?
Please allow up to 48 hours after the order is placed for the Dashboard to update.
If the order is still not showing up contact popcorn@scouts.ca with the order number and/or customer's name as well as the desired Group and Youth name.
What does attribute this sale to “Support Scouts Canada” mean?
Your donation will go to supporting initiatives and funding across the entire organization.
Can a sale be allocated to a Group and/or Youth after the order has been placed online?
Yes! Contact popcorn@scouts.ca and include the following details in order for the order allocation to be updated:
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- Order Number
- Customer Name
- Desired Group
- Desired Youth
When placing orders for your Group, use our Bulk Order sheet to get all of your popcorn at one time and receive the best prices courier shipping rates.
Place your Group Bulk Order: https://app.smartsheet.com/b/form/d92f91cc117e49db96ebdd6b7ae7c27b
In general, there are 6 layers per pallet if products are mixed and matched. If 1 full pallet of 1 type of product is ordered, the number of layers varies based on the packaging (ex: 1 pallet of Healthy Mix is 7 layers). We highly suggest that groups order the pre-set pallets developed by Papa Jack's for optimal efficiency and cost. Please refer to the Pre-Made Pallets options.
How to maximize your order value when shipping a pallet of popcorn
1 Pallet = 63 shipping boxes of product
It costs the same amount to ship a pallet if it's ½ full as it does when full.
Depending on the cost to ship to your location, it may be beneficial to purchase a full pallet of popcorn - ie bump your order up to 63 shipping boxes of product.
Here is what fits in a shipping box so you can see if you're getting close:
| Product | Quantity that fits 1 shipping box | Quantity in ½ Pallet | Quantity in Full Pallet |
| Sweet Mix Bundle | 8 packs | 252 | 504 |
| Simple Mix | 1 pack | 31 | 63 |
| Flavour Bundle | 1 pack | 31 | 63 |
| Caramel 1 Kg | 6 packs | 189 | 378 |
| Snack Sized Combo | 1 pack | 31 | 63 |
| Family Movie Night Kit | 6 packs | 189 | N/A |
| Healthy Mix | 10 packs | 315 | N/A |
Here is a breakdown of what is in the pre-made pallets available to Groups for Bulk Orders.
Ordering Pre-Made Pallets is the more efficient way to ship your Bulk Order
| Product | Pallet #1 | Pallet #2 | Pallet #3 |
| Sweet Mix Bundle | 72 | 144 | 48 |
| Simple Mix | 9 | 18 | |
| Flavour Bundle | 9 | 18 | |
| Caramel 1 Kg | 54 | 108 | 54 |
| Snack Sized Combo | 9 | ||
| Family Movie Night Kit | 54 | 108 | 54 |
All important forms, links, documents and marketing materials can be found online in the D.A.M. Brand folder: brandfolder.com/scoutscanada/thedam
Will a 2024 popcorn crest be available?
Of course! Crests are available through scoutshop.ca: scoutshop.ca/products/crest-scout-popcorn-2024
Bulk shipping is defined as orders over $250. Any orders under $250 are to be placed online at scoutpopcorn.ca while all order over $250 are to be placed through the Bulk Order Form.
Learn about placing a Group Bulk Order here.
Why is the Online popcorn price different than the Bulk Order price?
Online order are more expensive because the Group portion is included and will be paid to allocated Groups at the end of the campaign.
With Bulk Orders prices, Groups keep their portion and are only paying for the cost of the product.
What are the profits for Groups on Bulk Orders?
The profits from a Group Bulk Order are determined by the price that the Group sells the popcorn for.
How much should I sell popcorn for?
The recommended retail prices can be found at scoutpopcorn.ca. This pricing does not include shipping and therefore Groups may wish to incorporate their shipping fees into the selling prices of the popcorn.
What percentage of the revenue goes to my Group and to Scouts Canada when Customer order popcorn through Shopify??
45% of product sales goes directly to Groups while the remaining proceeds, after paying for the costs of the product, goes to No One Left Behind (NOLB).
How are Shipping Rates Determined?
Even though popcorn is light weight, it takes up a lot of room.
We have worked out a rate schedule with Canada Post to ensure this is the cheapest shipping option available for online popcorn orders.
When shipping Bulk Orders, we work with multiple shipping companies to keep shipping rates as low as possible.
Ordering full pallets and pre-made pallets is the most efficient way to ship popcorn
How does my group receive our funds from online retail sales?
Groups will be paid out by Scouts Canada via direct deposit within 60 days of the end of the campaign.
Will I get an income statement?
An income statement which includes customers, items purchased, group profits, NOLB allocations, Section totals, and Youth’s sales will be emailed by December 1st.
You will have 1 week to verify the statement details and report any issues before receiving your deposit.
What if my banking information is outdated?
Please update your banking info when you complete the registration form for Scout Popcorn.
If it has changed since then, please email popcorn@scouts.ca.
How quickly can I expect to receive my order?
Both Bulk and Online orders are targeted for fulfillment within a week. Mid-October to the end of the campaign is when the majority of orders come in and the fulfillment time will be longer.
Once shipped, orders typically arrive within 2 weeks.
If you would like to ensure that you receive your Bulk Order in time for Christmas it is recommended that you place it before October 15th. After this date we will do our best to accommodate this but cannot guarantee delivery before the holidays.
Are the products safe if I have allergies?
Papa Jacks is a nut-free and gluten-free facility!
*Belgian Chocolate Drizzled Caramel Bag - Chocolate is produced in a facility that may contain traces of nuts and its derivatives
What if I still have more questions?
All questions pertaining to orders and shipping should be directed to sales@papajackpopcorn.ca.
All questions pertaining to the Sales Dashboard, youth and Group allocations, or any other topics should be directed to popcorn@scouts.ca.
Help Centre
Still need help? Please feel free to contact the Scouts Canada Help Centre.
