How to use Group Billing Codes

 


  1. What is a Group Billing Code (GBC)?
  2. How can a Group request a Group Billing code?
  3. How long does a Group Billing Code valid for?
  4. How can Scouters see which children have been registered using the code?
  5. How can I see which children have been registered using the code?
  6. Can one GBC be used to register for more than one scouting year?

 

 

What is a Group Billing Code (GBC)?

Group Billing Codes are provided in exchange for direct payments made to the Group.

Families that would like to use cash or make payments installations can provide payment to the Group directly in exchange for a GBC.

If a Group sponsor would like to subsidizes membership fees for an entire Group they would pay the Group directly and a GBC is provided for every member of the Group. 

 


How can Groups request a Group Billing code?

To apply for a Group Billing code contact your Council Service Centre though a Membership Services Administrator. The Group must be in good financial standing with Scouts Canada to receive a Group Billing Code and the decision to grant or deny the request for a code is at the discretion of the Service Centre.

 

How long is a Group Billing Code valid for?

A GBC is valid for 30 days after the time it has been issued. 


How can Scouters see which children have been registered using the code?

If a GBC has been approved and assigned to your Group then it will be displayed in the ‘GBC’ tab of the Group profile in MyScouts. Codes used by parents will appear in the GBC tab, in the MyScouts registration and batch reports.


What happens if a parent does not pay the Group after requesting a Group Billing Code? 

It is important that Group Billing Codes are only offered to families who have a confirmed payment arrangement with the Group. Group Billing Codes are meant to accommodate for alternative methods of payment (cash or a 3rd party subsidy such as Jumpstart) rather than as a loan from the Group as essentially a GBC is a loan the Group is taking from their local Council. 

If a family is low income and cannot pay the fee Scouts Canada has subsidies in place to assist. The No One Left Behind Subsidy is available for both fees and participation. 

 


Can one GBC be used to register for more than one scouting year?

No. When a code is created by your Membership Services Administrator a specific Scouting Year is assigned to the code.

 

 

Help Centre

Still need help? Please feel free to contact the Scouts Canada Help Centre:

 

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